If you’re VAT registered in the UK, you can reclaim VAT on business expenses.
This guide explains how to claim VAT back, what you can claim for, and the steps involved. It’s designed to help small businesses, freelancers, and self-employed individuals understand the process clearly.
What Does Claiming VAT Back Mean?
When you buy goods or services for your business, you usually pay VAT.
If you are VAT registered, you can reclaim this VAT from HMRC. This is known as input VAT.
At the same time, you charge VAT on your sales (output VAT). The difference between the two is what you pay or reclaim.
Who Can Claim VAT Back?
You can only claim VAT back if your business is registered for VAT in the UK.
If you are not VAT registered, you cannot reclaim VAT on purchases.
What Can You Claim VAT On?
You can usually reclaim VAT on:
- Business equipment
- Office supplies
- Travel expenses (in some cases)
- Professional services
The goods or services must be used for business purposes.
What Can’t You Claim VAT On?
You generally cannot reclaim VAT on:
- Personal purchases
- Entertainment expenses
- Some vehicles and fuel (depending on use)
Always check HMRC guidance for specific rules.
How to Claim VAT Back (Step-by-Step)
Tip: Keeping accurate records and invoices is essential when claiming VAT, as HMRC may request evidence.
To claim VAT back in the UK:
- Keep valid VAT invoices for your purchases
- Record VAT on your expenses (input VAT)
- Record VAT on your sales (output VAT)
- Submit a VAT return to HMRC
- Pay the difference or receive a refund
If your input VAT is higher than your output VAT, you will receive a refund.
Calculate VAT Easily
Before submitting your VAT return, you may need to calculate VAT on your purchases and sales.
Use our VAT calculator to quickly work out accurate figures.
You can also learn how to calculate VAT or remove VAT using our step-by-step guides.
VAT Claim FAQs
Do I need to be VAT-registered to claim VAT back?
Yes, you must be VAT registered to reclaim VAT on purchases.
How long does it take to get a VAT refund?
HMRC usually processes VAT refunds within a few weeks after your return is submitted.
Can I claim VAT on all business expenses?
Not all expenses qualify. The purchase must be for business use and meet HMRC rules.
Disclaimer
This guide is for general information only. While every effort is made to ensure accuracy, we are an independent resource and not affiliated with HMRC. Always consult a qualified professional for financial decisions.